Terms of service / renting

SECTION 1 – APPLICATION

Any use of the studios or the equipment offered for lease by FPE Bvba (hereinafter referred to as ‘50.8 Studio”) implies a formal acceptance, without exception or reserve, by the Client or its representative (hereinafter referred to as ‘the Client’), of these general terms and conditions of sale. The placing of a booking via our website (www.fifitypointeight.studio), together with the deposit payment for the space and equipment hire, implies the preliminary consultation and acceptance of these general terms and conditions of sale by the Client.

SECTION 2 – TERMS AND CONDITIONS OF LEASE AND RUNNING OF THE PREMISES

I—GENERAL

The full amount is indebted even if it is not used outside the arranged time.

II—STUDIOS

Callsheet — The Client undertakes to provide 50.8 Studio with a call sheet prior to each service stipulating the names and positions of the persons present on the leased studio set. Therefore, the latter shall be deemed to be authorised by the Client to incur any expense with regard to 50.8 Studio. However, the Client may first formally appoint one person to be responsible for the expenses incurred on its behalf with regard to 50.8 Studio. If no call sheet exists or no person has been designated, all persons present at the studio set shall be deemed to be authorised by the Client.

Studio set sheet — Any service carried out by 50.8 Studio shall give rise to the studio set assistant drawing up a studio set sheet providing details of the equipment and services requested by the Client.
This studio set sheet shall be subject to the approval by the Client or one of its representatives to whom a copy shall be provided.
This studio set sheet shall be used for invoicing purposes. No dispute at a later stage shall be accepted by 50.8 Studio.
Moreover, an expense sheet shall be completed for each service by the studio set assistant and signed by the Client. This sheet shall state the expenses incurred by 50.8 Studio on behalf of the Client.

Hours — It is expressly agreed and accepted by the Client that our studios are invoiced on a daily basis for a period of ten hours from 9.00 a.m. to 7.00 p.m.
Before 9.00 a.m. and after 7.00 p.m., occupancy shall be invoiced 65€ per hour as additional time, by periods of 30 minutes.
Bookings during weekends (Saturday – Sunday) or during Belgian national holidays (official list of national holidays) will be subject to an increase of 150€ per rental day.

Power — A power extra fee of 70€ shall be invoiced per rental day when the booking is for a movie production (Cinema lights such as HMI, TUNGSTEN, … )
50.8 Studio can not be held responsible for power failure related to the energy supplier or misuse of the Client.

Cyclorama — Cyclorama is always white provided covered, reconditioning to white if used for the next Client will be invoiced (120€ for Studio 1, 80€ for Studio 2).

Cleaning — General cleaning charges are included within the basic rental cost. If the studio is left by the Client in such a condition as to require further or specialised cleaning, the Client will pay all such additional costs incurred or charged by the company in respect thereof.

Storage — Any equipment or accessory which is not collected within 48 hours following the completion of the service shall give rise to the payment by the Client of a daily storage fee calculated based on the volume stored. Articles which are not collected by the Client within seven calendar days shall be placed in a skip and shall be invoiced in addition.

Delivery — Due to security reasons, the Client shall be liable for dispatch riders which it uses. Therefore, it undertakes to personally deposit and take delivery of its letters at the enter insofar as dispatch riders are not authorised to drive in the company’s premises.

III—EQUIPMENT RENTAL

Pick up — You may pick up the equipment the day before your rental day between 12am – 7pm.
Come by and bring your ID. For the first renting you will have to fill out the new customers form, so please consider it could take a little time. Specially if you rent equipment you don’t know we do also take some time to explain how it works.
The Client is required to inspect a hired article complete with accessories on collecting or receiving it. Notice of recognisable defects shall be given immediately following such pick-up/receipt. Otherwise, the Client is required to confirm the impeccable and contract-compliant condition of the article/accessories at the point in time of taking delivery.

Drop off — You have to drop off the equipment the day after your rental day between 9am – 12am.
Hired articles are to be returned as contracted for. The Client shall undertake to do so. The rental period may not be extended except with 50.8 Studio written consent. If the Client keeps using a hired article beyond expiry of the agreed rental period, the rental relationship shall not be deemed to have been extended.
Where hired articles are returned late, 50.8 Studio is entitled to compensation, in which case the fee is recalculated taking account of the day of actual return and the Client is obligated to pay compensation, in respect of each day of such delay, at the level of the daily fee agreed on the basis of 50.8 Studio applicable price list plus statutory VAT. In any case of late return, the full daily rate shall be payable regardless of the time of day of such return.
Hired articles shall be returned in their original wrappings/packaging and complete with accompanying records – e.g. operating instructions – to the extent provided by 50.8 Studio.

Damage & repair — Where hired articles are found to be defective/damaged after being put into use, 50.8 Studio shall immediately be notified by e-mail. Such notice shall specify the nature of the defect/damage along with the point in time when is occurred. Hired articles/accessories must not be repaired by the Client or any third person. All repairs need to be performed by 50.8 studio.
The Client failing to give notice of a defect on time and/or within the agreed time limit are not exempt from payment of the rental fee nor entitled to any reduction thereof.

Ownership — 50.8 Studio will be in all time the owner of the rented equipment.
The Client may not lease, sell, or give a hired article for use to a third party without 50.8 Studio express written consent. The Client is required to promptly advise 50.8 Studio in writing by e-mail.

Bulb — Broken bulb will be charged. Only normal use isn’t charged.

SECTION 3 – RECOURSE, LIABILITY AND INSURANCE

I—STUDIOS

Parking — There are 9 parking spaces made available for the Client to use, located in front of the building of 50.8 Studio. In the occurrence of full occupancy of these parking spaces, the Client is invited to park vehicles on the street and shall not use the parking spaces belonging to the neighbouring buildings.
50.8 Studio shall not accept liability for any damage caused by any third party in the car park made available to Clients. In addition, 50.8 Studio’s employees shall not be authorised to move the Clients’ vehicles.

II—EQUIPMENT RENTAL

50.8 Studio undertakes to lease the premises, equipment and material in perfect working order to the Client.
The Client undertakes to return the same in the same condition. Failing which, the repair and restoration costs shall be invoiced to the Client.
Rental equipment includes insurance, with a deductible of 300€ for renting in our studios and 600€ out of our studios. Our insurance does not cover theft. It must be covered by the Client’s insurance.

The Client shall be liable for all persons present at the place where the service is performed and for the consequences of their actions.
The Client undertakes to take all security measures required for valuables which it brings to 50.8 Studio’s premises. It undertakes to first inform 50.8 Studio thereof.

50.8 Studio shall not be held liable for any bodily injury, material and immaterial damage occurring in the premises and any theft, deterioration or damage of any form whatsoever which may occur to species, materials, clothing or any other type of goods, animals including those supplied or brought by the Client, its representative or its agents.
Therefore, the Client shall be responsible for taking out the insurance policies required to cover all risks set forth herein above. The Client undertakes to produce the corresponding certificate to 50.8 Studio upon request.

SECTION 4 – DIGITAL FILES AND SERVICES

50.8 Studio shall not be held liable for the loss or damage to images or computer data used by the Client or obtained using equipment made available. In the event of a fault attributable to 50.8 Studio, its liability shall not be incurred beyond the supply of the same technical resources which were made available to the Client in order to enable it to rebuild the lost or damaged data.

As regards digital capture or retouching, the working files shall be saved for three months with effect from the date of the service. After this time limit, all data shall be destroyed.

SECTION 5 – BOOKING, PAYMENT TERMS AND DUE DATES

Prices — All prices indicated on our website (www.fiftypointeight.studio) are in euros and do not include taxes. They are non-negotiable.

Region — The booking of the studios, of the equipment and of any other services offered by 50.8 Studio shall be made exclusively via our website: www.fiftypointeight.studio
This service is available to companies located in the following countries only: Belgium, France, Germany, Ireland, Luxembourg, Netherlands and United Kingdom (UK).

Deposit — A downpayment of 50% of the total amount (excluding taxes) shall be made to confirm the booking.
Selected products will be temporarily reserved online for a duration of 15 minutes once added to your basket, as to allow the completion of the booking process online. After this time, if no downpayment has been made, the products will be made available again to the rest of the customers online.
The rental of equipment and services is only available within our facilities and must be therefore be linked to the booking of one of our studios.

Balance — The final balance will be invoiced on the day after the booking took place at our studios and shall be paid within 30 days starting from the date of the invoice. In case of late payment, late interest of 10% per annum will be due by the Client by operation of law as well as a fixed allowance of 75€.

Refund — In case of cancellations received later than 72 hours before the date of the booking (first booking day at 9 am), the 50% downpayment deposit won’t be refunded.
Full cyclo – color and Perpendicular wall – color won’t be refund if the paint was already order to the supplier. The Client can come pick up the paint in the 7 days after the first day of booking. After these 7 days, 50.8 Studio will be the owner of the paint.

SECTION 6 – DISPUTES

In the event of a technical incident or dispute, the Client must state its observations on the studio set sheet as defined in Article 2.
In the event of a legal dispute, the Brussels Commercial Court shall have exclusive jurisdiction.

Last update : 21/05/19